YOUR MISSION

Your mission is to be the Founder's indispensable partner, providing high-level administrative support to ensure efficient and effective management of her schedule, communications, and projects. You will proactively handle essential tasks like managing her calendar, coordinating travel arrangements, and handling email correspondence. By autonomously preparing meeting agendas, summarizing transcripts, and following up on action items, you'll streamline communications and keep projects on track. With your support in these areas, our Founder will be able to lead the revolution in changing how business buying is done, driving strategic growth and innovation. Your role is crucial; without your solid support, our dynamic startup can't achieve its full potential. Join us in making a significant impact as we scale and transform the industry.

Location: Remote with US Central Time working hours

Job Type: Contract. Full-time

Benefits: Paid holidays, flexible remote work, wellness stipends, vacation time, and profit-sharing

WHAT YOU'LL BE ACHIEVING

• Managing the Founder’s Calendar: Scheduling meetings and ensuring she is well-prepared for all engagements, anticipating scheduling conflicts and adjusting proactively.
  
• Handling Email Correspondence: Prioritizing and responding to messages on behalf of the Founder, getting the inbox to zero daily, and ensuring all emails are responded to within 48 hours.
  
• Coordinating Travel Arrangements: Booking flights, accommodations, and transportation while creating detailed travel itineraries.
  
• Preparing Meeting Agendas: Summarizing meeting transcripts, following up on action items, and ensuring meetings are productive and efficient.
  
• Conducting Research: Providing summaries to support the Founder’s decision-making process and staying informed on relevant industry trends.
  
• Managing Confidential Information: Handling sensitive information with discretion and maintaining a high level of professionalism.
  
• Acting as a Liaison: Facilitating communication between the Founder and internal/external stakeholders, ensuring messages are accurately and promptly relayed.
  
• Supporting Personal Tasks: Assisting the Founder with personal tasks as needed, ensuring a seamless balance between personal and professional responsibilities.
  
• Improving Administrative Processes: Continuously enhancing efficiency and effectiveness in administrative tasks and systems.
  
• Updating CRM Systems: Adding information and updates into the CRM system, ensuring data accuracy and timeliness.
  
• Organizing and Tracking Business Trips and Expenses: Submitting expenses to the bookkeeper, and monitoring and managing general invoices and receipts.
  
• White Glove Customer Service: Providing exceptional customer service in all interactions, ensuring a professional and delightful experience for all stakeholders.

YOUR SKILLS / EXPERIENCE

• White Glove Customer Service Experience: Proven customer service experience with a track record of providing excellent service, handling every encounter with professionalism and delight.
  
• Administrative Expertise: Proven experience in providing high-level administrative support, preferably to senior executives or in environments requiring interaction with VIPs. 
  
• Communication Skills: Exceptional verbal and written communication skills, ensuring clarity and managing expectations effectively.
  
• Organizational Skills: Strong ability to manage multiple tasks, prioritize effectively, and maintain high levels of productivity.
  
• Attention to Detail: Exceptionally focused on the fine details, ensuring accuracy and thoroughness in all aspects of work.
  
• Problem-Solving: Innovative and proactive in identifying solutions and overcoming obstacles.
  
• Confidentiality: Ability to handle sensitive information with discretion and maintain confidentiality.
  
• Time Management: Excellent time management skills, ensuring timely completion of tasks and adherence to deadlines.
  
• Technology Proficiency: Adept with modern communication platforms and productivity tools, including Google Workspace (Calendar, Docs, Sheets, Gmail), Zoom, HubSpot CRM, and Notion and AI tools like ChatGPT or able to learn them quickly
  
• Proactivity and Autonomy: Ability to work independently, taking initiative to identify and address needs without constant supervision.

IDEAL TECH EXPERIENCE

• Proficient in CRM management, ideally HubSpot. (Intermediate)
  
• Comfortable using Google Workspace (Calendar, Docs, Sheets, Gmail) for daily tasks and communication. (Intermediate)
  
• Familiar with project management tools like Notion or similar. (Basic)
  
• Experienced with AI tools such as ChatGPT for drafting communications, summarizing documents, and conducting research. (Basic)
  
• High-speed internet and a reliable computer for seamless Zoom meetings and efficient remote work.

YOUR TRAITS

• Exceptional Communication: Outstanding verbal and written communication skills, ensuring clarity and managing expectations effectively.
• Detail-Obsessed: You pay close attention to the details, ensuring nothing is overlooked, yet this meticulousness never impedes your action.
• Self-Motivation and Ownership: You show initiative and drive without needing external motivation, taking ownership of your projects and responsibilities.
• Innovative Problem Solving: You proactively ask questions and seek out solutions, effectively overcoming obstacles that stand in your way.
• Team Consideration and Collaboration: You understand your role within the team and actively work to make your colleagues' lives easier, enhancing team performance through strong communication and collaboration.
• High Emotional Intelligence (EQ): You have the ability to understand both people and business intricacies, navigating complex interactions with ease.
• Organization and Time Management: You excel in organizing your tasks and managing your time efficiently, maintaining high levels of productivity and order.
• Feedback Mastery: You excel at both giving and receiving direct feedback, approaching each situation with openness and precision to foster your and the team's continuous growth and improvement.
• Business Interest: You have a strong interest in what it takes to run and grow a successful business and want the opportunity to learn first hand. 

OUR VALUES

• No Tolerance for Average: We pursue excellence in everything we do.
• Business is a Love Language: We embrace every opportunity to learn and improve.
• Relentless Results: We chase outcomes and impactful achievements.
• Leave 'Em Better Than We Found 'Em: We build strong relationships as the foundation of our business.
• Fuel Beyond Work: We prioritize well-being and bring our best selves to work.
• Own It, Ace It: We take accountability for our work.
• Spark Joy in the Journey: We celebrate wins big and small, fostering positivity.

WHY WE DON’T POST SALARY RANGES

• You may have noticed we didn’t list a specific salary range here. That’s intentional. We don’t want to miss out on incredible talent just because a number didn’t match expectations. Here’s how we approach it:
  • We’re a small, growing business creating roles that haven’t existed before, so flexibility is key.
  • We’ll discuss compensation early in the interview process to ensure alignment. We’re committed to finding a package that works for both you and us.

ABOUT OUR FOUNDER

Athena Simpson is the founder of AcquiMatch and has over 25 years of experience as an entrepreneur, advisor, and high-performance expert across media, marketing, events, and strategic business operations. 

From launching her own businesses to mentoring and advising startups, Fortune 500, FTSE 100 companies, and government entities, and lecturing at The University of Texas at Austin McCombs School of Business, Athena has cultivated a deep understanding of business dynamics and growth potential.  

Her journey led her to acquire profitable businesses through her company, Unrestricted Ventures. Through her struggles to find businesses to buy, she started AcquiMatch, a personalized SMB acquisition search & match service. 

Athena often says, "business is my love language," and she applies a matchmaker philosophy to business buying, helping clients find businesses that match their desires and build their own legacy.

MEET ACQUIMATCH

AcquiMatch is a dynamic startup at the forefront of the investment and acquisition search industry. Our pioneering service revolutionizes the way clients connect with their ideal business acquisitions.

With a growing client base and a waitlist that speaks to the demand for our services, we’re leading the Entrepreneurship Through Acquisition (ETA) space, especially for first-time buyers. 

Join us as we scale, innovate, and make entrepreneurial dreams a reality.

READY TO JOIN?

If you’re passionate about helping small businesses grow, fostering a positive culture, and making a tangible impact in a fast-moving company, we want to hear from you!

Apply now and help us find more rock stars to grow AcquiMatch into something extraordinary.